Providing secure storage and quick access.
Records management is about more than just getting
boxes out of the office. It's about quickly getting to that material when
you really need it - and knowing it's safe and secure until you do.
Off-site records storage also helps the bottom line. Real estate is expensive.
The space your file cabinets take up costs your business money. Move those
records off-site and that space can be contributing to your bottom line.
At Williams Records Management, we understand that documents aren't worth
saving if they can't be easily be retrieved, which is why we have
developed a simple yet sophisticated system of tracking every item you
place into our care.
Our off-site records management services include filing
and organizing your records, pick-up and delivery,
round-the-clock security, automated
tracking and management support.
Filing and Organizing Your Records
If you don't have the time, we file and organize your records
for you.
The foundation of records management starts with sound organization.
If you don't have the time or resources to prepare your documents for
archive, our staff can take care of the entire process for you. We organize
your files into labeled and barcoded storage containers and provide you
with a manifest of all your records for easy access when you need them
later. We'll even come to your office and do the work there.
Pickup and Delivery
We can retrieve a document for you 24-hours a day, 365 days a year.
With bonded drivers and a fleet of vehicles at your disposal, picking
up and delivering documents couldn't be easier. Depending on your needs,
we can retrieve a stored document and have it delivered to your office
24-hours a day, any day of the year. We're never more than a phone call
away.
Round-the-Clock Security
If disaster strikes your business, your records are safe with us.
Your records are safer in our Storage Center than they are in your office.
Here's how we do it:
Start with an eight-acre site near the heart of downtown Los Angeles.
Construct a 450,000-square-foot Storage Center, reinforced with steel
and concrete. Place fire, smoke, water and burglary detectors throughout
the facility. Restrict access to authorized personnel only. And monitor
the facility every minute of the day.
We think that kind of preparation and diligence is the least you can expect.
After all, we store our records here too.
Automated Tracking
You always know the location of your file.
Every container you place in our care receives a barcoded control label.
Thus, when we arrive for pickup, we scan each piece before it is placed
on one of our trucks. Each carton is re-scanned when it is entered into
our Inventory Control System (ICS).
Likewise, when you retrieve any item, it is scanned upon removal and
again upon delivery. We take every precaution to ensure that when you
turn over valuable records to us we know precisely where they are at all
times.
Management Support
We give you the information you need to manage your records.
We provide a comprehensive array of management reports including:
- containers by account
- container activity
- containers to be destroyed
- containers out of the records center
- file folders by account
- file folder activity
- file folders to be destroyed
- file folders out of the records center
In addition, Williams Records Management offers custom consulting and
outsourcing services. Let our experienced professionals help you implement
the best solutions for your records management challenges.
Immediate Storage Quote Request
Please fill in the spaces below to give us a quick overview of your document
requirements. We'll contact you with a solution that's tailored to your
particular document management needs.
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